Certified Payrolls

Certified Payroll

Prevailing Wages or Prevailing Wage Rate Requirements for Federal and Federally-Assisted Construction projects are governed at the Federal level by the Davis-Bacon Act, and mandate the submission of weekly certified payroll reports, beginning with the first week of work on the project, and for every week thereafter, until work is complete.

The most common certified payroll reporting forms to use are the United States Department of Labor Form WH-347 – Payroll Certification and Form WH-348 – Statement of Compliance. However, many states require the use of their own specialized forms, for projects that are funded soley with state monies, which have been derived from these standard forms. Certified payroll is for employers that are required by their customers to provide certified payroll. For $7.50 per pay period, we provide this report to you.

How it works?

A certified payroll report consists of two actual pages or sheets and comes out of the payroll system weekly.
The first sheet reports, payroll by employee for a specific job; while the second sheet, known as a Statement of Compliance, which must be signed by the payroll administrator or other company official, and contains language “certifying” that the information is correct and true.

It is the signature on the Statement of Compliance that makes the payroll report “certified”.

Certified Payroll Reports are required to be submitted each week, beginning with the first week that you actually perform work on the job.

No Work Payrolls are required to be submitted whenever there is a temporary break in your company’s work on the project.

Numbering – payroll reports must be numbered consecutively, including the “No Work Payrolls”.

Payroll Retention – every contractor or subcontractor is required to keep a complete set of their own certified payroll reports and other basic records, such as, time cards for the project, for at least 3 years after the project is completed.

What goes on report?

The report need to capture the following data, which means the payroll person must call in or transmit info that shows how many hours per day each job was worked on:

  • Project and Contractor/Subcontractor Information
  • Employee Information
  • Employee Work Classification
  • Withholding Exemptions
  • Hours Worked By Day and Date
  • Total Project Hours for Each Employee
  • Rate of Pay/Cash Fringes
  • Fringe Benefits Paid In Cash
  • Fringe Benefits Paid to Union Plans, Funds or Programs
  • Gross Amount Earned On Specific Jobs
  • Deductions
  • Net Wages Paid for the Week

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